Office Coordinator : New York

New York City Central Labor Council, AFL-CIO

Office Coordinator

Based in New York City, NY

The NYC Central Labor Council, AFL-CIO (NYC CLC) is a non-profit labor membership organization devoted to supporting, advancing, and advocating for the working people of New York City. As the nation’s largest regional labor federation, the NYC CLC brings together 300 local unions from every trade, occupation, public and private sector of the New York economy. We represent 1.3 million workers, including teachers, truck drivers, operating engineers, nurses, construction workers, electricians, firefighters, retail workers, janitors, train operators, bakers, and many more who are the backbone of today’s workforce.

The Office Coordinator plays a key role in the daily operations of our organization, keeping our office running and serves as the first point of contact for staff, visitors, affiliates, tenants, and vendors. This position requires someone highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. The Office Coordinator interacts with staff and reports directly to the Chief of Staff. 

Responsibilities include, but are not limited to:
Front Desk & Office Operations: 

• Screen, manage and prioritize visitors, calls and mail.
• Assist with shipping, deliveries, and mail distribution.
• Maintain basic upkeep of office reception and other common areas.
• Track of and order office supplies.

Meetings & Events

• Coordinate meetings and special events.
• Prepare and set up for meetings (ordering food and reserving meeting rooms).
• Provide ongoing coordination and on-site support for events, as needed.

Administrative Support 

• Prepare and review general office related correspondence.
• Assist in additional administration duties in support of or in the absence of the Executive Assistant.
• Assist with maintenance of organization’s affiliate records.
• Assist with on and off-site ad hoc projects.

Facilities & Vendor Coordination

• Serves as point person for tenants.
• Coordinate with building management, facilities, IT, and service vendors as needed

Other duties as assigned.

Qualifications:
Experience

• 3+ years of experience in office coordination, workplace operations, reception, hospitality, administrative support, events, or another people-facing operational role.
• Ability to be on-site daily, as this role requires in-person coverage of reception and office operations.

Skills

• Personable and friendly, with a professional demeanor when interacting with visitors, tenants, and vendors.
• Strong attention to detail and accuracy; able to work under pressure.
• Clear and concise written and verbal communication skills including proper grammar, spelling, and punctuation. 
• Comfortable working independently and collaboratively as part of a small team
• Skilled at prioritizing conflicting needs, handling matters proactively, and following multiple tasks through to completion.
• Identifies opportunities to improve office workflows and processes. 

Technical Proficiency
Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Google Workspace (Docs, Sheets).

Physical Requirements
Ability to lift and move office supplies, packages, and event materials as needed.

Location:
This role is based full-time in our Midtown West office, as on-site presence is essential to the position’s responsibilities (reception coverage, mail/deliveries, vendor and facilities coordination, and event setup).

Compensation: 
Salary range is approximately $50,000 – $65,000 annually. Benefits include health, pension, and 401K. This position is covered by a collective bargaining agreement with OPEIU Local 153.

How to Apply:
Please submit your résumé and cover letter to jobs@nycclc.org. Please include “Office Coordinator” in the subject.

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