Accounts Payable – Non-Exempt Staff : Colorado

Colorado Education Association

Colorado Education Association

Accounts Payable – Non-Exempt Staff

Based in Denver, CO

The Colorado Education Association is seeking candidates with experience in all accounts payable processing and reconciliation. Qualified candidates will also support accounts receivable, membership dues accounting, payroll, banking, fixed assets and tax reporting.

The Colorado Education Association is an equal opportunity employer. We actively encourage people of color, women, individuals who identify as LGBTQ+, or gender non-conforming, people living with disabilities, veterans, and bilingual people to apply for open external positions at CEA.

Qualifications Required

  • Excellent oral, written and interpersonal communications
  • Ability to gather and organize information, develop report formats, etc.
  • Proficiency in various computer technologies in a Windows based PC environment
  • Ability to work in a team environment
  • Effective records maintenance skills
  • Ability to expand knowledge and skills in a rapidly changing environment
  • Ability to complete multiple projects with shifting priorities and to meet deadlines under pressure
  • Ability to work with a minimum of supervision
  • Ability to provide support to professional staff and/or manager as required by the assignment
  • Excellent telephone skills

Responsibilities – General

  • Minimum of three years accounts payable experience or general accounting experience, preferably in a non-profit environment; formal education in addition to experience would be desirable
  • Advanced level skills with the Microsoft Office Suite, including Microsoft Outlook and Excel
  • High level of competence with accounting software, such as PeopleSoft and QuickBooks, electronic expense management platforms, and fixed asset systems such as SAGE
  • Excellent analytical skills and high level of attention to details
  • Must be willing to expand technology skills and quickly adapt to changing systems.

Responsibilities – Accounts Payable

  • Receive, review and process invoices, of staff/leader expense vouchers for payment
  • Timely completion of PeopleSoft processes for each check run
  • Research all accounts payable related inquiries and/or discrepancies
  • Aggregate all payables for disbursement according to method of payment – check
  • ACH or wire transfer
  • Secure or verify approvals, adhering to the association’s policies and procedures, on all invoices, expense reports and check requests
  • Resolve inconsistencies with appropriate parties, i.e. vendor, staff, managers, and document the resolution
  • Determine the status of vendors and independent contractors in order to properly classify their accounts for the purpose of issuing 1099’s
  • Prepare annual 1099 reporting
  • Maintain vendor file of paid invoices and W-9 records
  • Prepare monthly accounts payable aging and reconciliation, ensuring that the sub ledger
  • balance agrees with the general ledger
  • Record disbursements on reconciliation spreadsheets
  • Provide supporting documentation for month end reporting and financial audit
  • Prepare accounts payable related journal entries, including payroll, GL corrections, and prepaids
  • Prepare quarterly sales tax reports

Responsibilities – Incoming Funds/Receipts

  • Maintain petty cash account
  • Verify membership dues data; balance to bank
  • Prepare deposits for other incoming payments
  • Input receipts to PeopleSoft
  • Record receipts, both cash and other, on reconciliation spreadsheets

Responsibilities – Accounts Receivable

  • Monitor outstanding invoices with follow-up monthly
  • Prepare monthly accounts receivable aging and reconciliation

Responsibilities – Banking

  • Process void checks, issue stop payments
  • Approve wires/ACH payments initiated by others
  • Upload ACH payments to vendors
  • Print selected bank statements and distribute monthly
  • Research banking activity as required
  • Enter cash activity to reconciliation spreadsheet

Other

  • Handle the processing of company credit cards from issuance through payment of statements
  • Monitor fixed asset purchases and work with appropriate staff to record and update equipment and furniture purchases in the fixed asset system
  • Transmit annually the fixed asset listing to the appropriate County Assessors
  • Distribute monthly financial statements
  • Assist with audit as required
  • Enter annual budget to PeopleSoft
  • Prepare annual Energize Denver Report
  • Monitor the building door keys system
  • Other duties as assigned by the Executive Director or designee

Compensation and Benefits
This is a bargaining unit position with a salary range of $42,480 to $68,400 based upon prior experience and qualifications. An excellent fringe benefits package is provided as defined in the collective bargaining agreement, including health, dental, vision, life insurance, pension plan and paid vacation.

Application Procedure
To complete an application, please visit the CEA career opportunities website – https://www.coloradoea.org/career-opportunities/.

Applications must be received at CEA by 5pm, MST, March 6, 2020. The letter of interest that you will be asked to submit should be addressed to Hiring Manager at:

Colorado Education Association
1500 Grant Street
Denver, Colorado 80203

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.

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