Administrative Assistant/Bookkeeper (part-time) : New Jersey

IAPE
Independent Association of Publishers’ Employees
Local 1096 TNG-CWA

Administrative Assistant/Bookkeeper
(Part-Time)

Based in Princeton, NJ

The Independent Association of Publishers’ Employees (IAPE TNG-CWA Local 1096), a labor union representing more than 1,200 employees of Dow Jones & Company, is seeking a part-time Assistant to the Executive Director to manage administrative and light bookkeeping duties in our Princeton, NJ, office.

We’re looking for someone with excellent skills in the areas of organization, attention to detail, time management, ability to manage multiple tasks, prioritize and problem solve.

Salary: $22-$25 per hour DOE; 25-30 hours per week
Benefits: The position provides for a small stipend for health insurance

Duties will include:

• Managing email flow from Union’s general email account (i.e sending email blasts; redirecting inquiries, answering simple questions, escalating member queries/questions)
• Preparing and maintaining regular dues reports
• Assisting with expense management, tracking reimbursements
• Assisting with payroll and helping organize documents for union’s auditor in preparation for annual tax filings
• Data entry and maintaining digital records
• Managing Google calendar, scheduling conference calls, taking notes during union board meetings
• Answering, directing phone calls, taking messages
• Handling mail, sorting and receiving packages

Qualifications

• General bookkeeping experience including accounts payable, accounts receivable, journal entries, bank reconciliations, tracking of expenses
• Strong computer skills and experience with electronic record management (especially GSuite, spreadsheets, database/CRM)
• Experience tracking bills and invoices
• Experience working with a database and managing spreadsheets (Excel and Google Sheets)
• Familiarity with QuickBooks
• Ability to handle and maintain confidential material
• Strong interpersonal skills including communication and organizational skills
• Helpful but not required: previous work experience with a labor union or non profit

To Apply
Please email résumé with cover letter to: Tim.Martell@iape1096.org.