Executive Assistant to the President : California

UFCW Local 770

Executive Assistant to the President

Based in Los Angeles, CA

The Executive Assistant is a key partner in providing program and administrative support to the President. The Executive Assistant completes a broad variety of administrative tasks for the President, the Executive Board, officers, and Executive Committee. This position requires maintaining a high level of confidentiality and the ability to exercise good judgment in a variety of situations.

PRIMARY RESPONSIBILITIES:

• Manage flow of information and an extremely active calendar for President.
• Develop system to track projects to completion and prioritize President’s conflicting needs.
• Coordinate with Chief of Staff to provide a bridge for smooth communication between the President’s office, internal departments and external contacts.
• Logistical preparation of Executive Board meetings including venue planning, correspondence, attendance tracking, materials production, materials distribution and display, recording of minutes, and staff support.
• Regularly exercise discretion and independent judgment in assisting President.
• Perform general administrative duties including President’s email and calls; drafting correspondence; expense reports and other materials; preparing meeting agendas, documents and presentations; event planning; travel arrangements; maintaining paper and electronic files.
• This is an office-based position, some may be travel required.

QUALIFICATIONS:

• Highly resourceful team-player who performs administrative duties with a high standard of excellence, speed, and accuracy.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with great attention to detail in an interruption prone environment.
• Ability to work independently, take initiative, anticipate next steps, propose solutions, and exercise discretion and sound judgment.
• Proficiency with writing, editing and proofreading.

United Food and Commercial Workers Union Local 770 is an equal opportunity employer. Women, people of color, and members of the LGBTQ community are encouraged to apply. Salary is based on qualifications and related work experience. Position includes excellent health and retirement benefits.

TO APPLY:
Please submit a résumé and cover letter to Chief of Staff, Linda Nguyen at: linda.nguyen@ufcw770.org. No phone calls please.

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