Confidential Secretary – Human Resources : District of Columbia

AFL-CIO

Confidential Secretary
Human Resources

Based in Washington, DC

This position will support the Director and Deputy Director as well as general office support and assistance.

Duties and Responsibilities:

• Provide all administrative support to Director and Deputy Director including the scheduling of all activities and meetings;
• Serve as a liaison for the department, and the Director, with other AFL-CIO staff and affiliates;
• Conceptualize and develop systems to enhance Human Resources’ communications, policies and procedures;
• Compose, format, edit and prepare correspondence, detailed reports, and other written materials;
• Conduct preliminary research;
• Manage, including recording and tracking, contractual timelines, schedules and notifications for collective bargaining agreements;
• Coordinate office workflow;
• Screen, route and respond to telephone calls and inquiries;
• Coordinate and maintain calendars and schedules;
• Coordinate all preparations for HR Director’s meetings including the development of presentations and materials;
• Prepare, process and track check requests, purchase requisitions and other documents related to the departmental receivables and payables, and reconcile with the department budget;
• Prepare, process and track personnel related correspondence and reports;
• Create, develop and maintain a centralized filing system for electronic archiving and recording for all correspondence, history, etc.;
• Maintain electronic data tracking systems, including data entry and analysis, generation of reports, tables, etc; (education/tuition, telework, student loan repayment/retention, car insurance/tires);
• Coordinate and manage all aspects of the yearly “Fight the Flu” Clinic;
• Maintain parking database and carpool questionnaires;
• Coordinate and conduct personnel exit interviews to include equipment return;
• Run reports from payroll system as needed;
• Other duties as assigned.

Qualifications:

• Proficient typing and computer skills, including proficiency with Google Office Suite;
• Proficient knowledge of spreadsheet software (Excel) with ability to create, edit, manipulate and update complex spreadsheets for developmental reports:
• Propensity and interest in learning new software applications;
• Demonstrated experience developing systems or processes that successfully enhance efficiency;
• Professional, courteous and tactful;
• Demonstrated ability to exercise good political judgment;
• Excellent time management skills including a demonstrated ability to manage multiple tasks with competing deadlines;
• Excellent organizational skills;
• Strong proofreading skills and demonstrated work performance with a precise attention to detail;
• Demonstrated ability to work within a team;
• Demonstrated ability to exercise confidentiality and discretion and experience working in a confidential and politically sensitive environment preferred;
• Demonstrated experience leading the workflow of an office;
• Commitment and desire to work in a service-oriented department;
• Experience with HRIS systems preferred;
• Highly motivated and a demonstrated self-starter;
• Strong writing skills;
• Ability to work flexible hours and overtime as required.

Required testing:
Clerical, Spreadsheet (Excel), Intermediate Excel, Typing and Judgment Tests Required

HOURS: 9:00 am to 5:00 pm

Apply here: http://aflcio.hirecentric.com/jobs/

Equal Opportunity Employer

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