Legal Administrative Assistant – Legal Department : Massachusetts

AFSCME Council 93

Legal Administrative Assistant
Legal Department

Based in Boston, MA

Salary: $47,520.60 – $65,507.67

DESCRIPTION: Performs a variety of time sensitive/urgent, high-stakes tasks with attention to detail. Scheduler for attorneys, hearing officers and arbitrators at agencies and courts; working supervisor of another secretary, by ways of instructions and assignments; frequent preparation of timely filings at agencies and courts; maker of case lists and inventories with computer; maintainer of hard copy files. Performs general clerical and secretarial duties. Reports to the General Counsel.

REQUIREMENTS:

• Responsible for ensuring timely filings
• Schedules legal hearings and enters all information into computerized scheduling system
• Resolves any scheduling issues
• Building/maintaining relationships with field employees, clients and vendors
• Maintains clear, concise and constant communication with field employees regarding scheduling
• Ability to provide direction and instructions to staff
• Ability to understand general directions
• Excellent interpersonal and communication skills, both verbal and written
• Implement office procedures to ensure the efficient operation of the Legal Department
• Strong computer skills with working knowledge of Microsoft Office programs
• Ability to prioritize and organize work area and maintain accuracy of work despite multifaceted tasks and interruptions.
• Ability to create reports
• Familiarity with legal forms and high-volume paperwork
• Answers telephone calls and either responds to inquiry or directs caller to appropriate personnel
• Demonstrates a professional attitude and appearance.

DESIRED TRAINING AND EXPERIENCE

• High School Diploma or GED required
• Associates degree or above preferred
• 1 year of office work experience required
• 3 years of experience in a Legal office setting preferred

To Apply
Interested individuals should send a résumé and cover letter to Executive Administrative Assistant Anna Owen via email: resume@afscme93.org, via fax at (617) 367-6018 or via first class mail to 8 Beacon Street, Boston, MA 02108.