Finance and Office Manager : Michigan

Finance and Office Manager

Based in Ann Arbor, MI
 

Graduate Employees’ Organization (GEO), the union of graduate student instructors and graduate student staff assistants at the University of Michigan, is seeking a part-time (20 hr/wk) Finance and Office Manager to work in Ann Arbor, MI. For more information about GEO visit geo3550.org.

Responsibilities:

• Day-to-day bookkeeping and office management activities, including but not limited to processing invoices, payroll, reimbursement requests, procurement requests, and account reconciliation
• Following up with vendors to resolve any potential issue (internet outages, malfunctioning equipment, etc.)
• Communication with members about dues (in coordination with staff organizers and Treasurer)
• Communication with the University’s Academic HR and Payroll departments regarding dues deductions, contract compliance, and membership status. Successfully resolving any discrepancies that may arise.
• Updating our database with new membership information supplied by the University (monthly)
• Preparation of monthly financial statements
• Budget preparation (annually)
• Act as official contact for the annual financial audit; work closely with the auditor to successfully complete the process
• Dues reconciliation (annually)
• Regular coordination with staff organizers and leadership for large scale decisionmaking, including attendance at bi-monthly officer/staff meetings

Necessary Qualifications:

• Accounting experience, including budgeting and audit preparation
• Ability to manage time and coordinate multiple projects
• Ability to work independently with minimum supervision
• Experience with database management
• Experience with QuickBooks and the ability to quickly learn additional software applications as necessary
• Demonstrated, advanced Excel skills (VLookup, Pivot Tables)
• Strong interpersonal skills
• US citizenship or other authorization to work in the United States

Preferred Qualifications:

• Prior experience in a higher education environment
• Experience as a staff member in a volunteer-run organization
• Experience in the labor movement
• Openness to occasional weekend and evening work as needed

Position is open until filled, though the ideal start date is June 1, 2018. Starting salary is $2,550 per month. Benefits include: employer sponsored health plan, paid time off, retirement contribution match (after 1 year).

Cover letter and résumé are required to be considered for this position. Please combine these application materials into a single PDF named using the following format: __office_manager_application.pdf. (e.g., if your name is Jane Smith, the file should be named “smith_jane_office_manger_application.pdf.”) Email the application to denise@geo3550.org

Position and benefits are subject to the collective bargaining agreement between G.O.O.D and the Graduate Employees’ Organization.  GEO strongly encourages applicants who identify as trans, queer, and/or non-male; applicants of color; applicants with poor and working-class backgrounds; and applicants with disabilities.

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Job Posting Courtesy of UnionJobs.com