Field Assistant Level II
Puget Sound UniServ Council

Based in Auburn, WA

The Washington Education Association is seeking applicants for the position listed below. A job description is included on the following pages. This position is currently available to internal and external applicants.

To be considered for this position the following documents are required:

• Cover Letter
• Updated résumé reflecting qualifications for this position
• Signed WEA application form
• Three professional letters of reference

Washington Education Association application forms are required and may be obtained by selecting Online Application located at the end of this page or, at the Washington Education Association located at 32032 Weyerhaeuser Way South, Federal Way, WA. or, by calling Human Resources at 1-800-622-3393 extension 7002.

The deadline for receipt of cover letter, résumé, signed application and references is on or before February 5, 2018. Apply online or send your application materials to:

Washington Education Association
Attn: Karen Knight, HR Generalist/Member Benefits
PO Box 9100
Federal Way, WA 98063-9100
253-765-7002 (direct)
FAX (253) 946-4726
kknight@washingtonea.org

The Washington Education Association is an equal employment opportunity employer. It is the desire of the Washington Education Association to interview applicants from an applicant/interview pool that reflects the diversity of the greater community for each vacancy as it occurs.

Job Description — Field Assistant Level II (.533 FTE) Puget Sound UniServ Council, Auburn, WA

Part Time: (.533 FTE) 20 Hrs./Wk.

Supervision: The successful applicant will function as a member of the Advocacy Center of the Washington Education Association. The assistant shall report to the Director of the Advocacy Center.

Location/Demographics: The Puget Sound UniServ Council office is located along the I-5 corridor, between Seattle and Tacoma. The Council serves 13 locals (7 certificated, 4 classified and 2 merged locals) and is situated in a square bordered by Tukwila and Orting, Vashon Island and Enumclaw.

Job summary and essential job functions: The Field Assistant serves as a receptionist and primarily performs clerical duties in support of council activities. These include, but are not limited to:

• producing various memos and correspondence
• meeting, conference and event planning/coordination
• formatting and producing newsletters
• producing reports and materials from computer records and documents
• assists as needed with entering and maintaining membership records
• maintaining various databases, and working files
• responsible for maintaining and regularly updating Council web page
• greets visitors and directs phone calls
• schedules and coordinates meetings
• assists in maintaining office equipment
• assists members and staff with problems through researching questions and providing information and materials
• attends Council events and meetings when necessary
• performs other duties as assigned
• maintains the main office calendar and other Outlook calendars
• maintains all association bargaining contracts – electronic and paper versions
• assists with setup/cleanup of rooms for meetings

Attendance, punctuality, a positive attitude and an ability to demonstrate grace under pressure are crucial in accomplishing the ongoing job functions of this position. This position is covered under the WEA/WEASO Collective Bargaining Agreement.

Minimum job requirements:

• High school graduate or GED equivalent
• Two years secretarial or equivalent experience
• Ability to type a minimum of 50 wpm using PC word processing software
• Proficient at PC compatible programs, i.e., Microsoft Word, Outlook, Excel and Publisher
• Experience with database software
• Proficient with web page and desktop publishing software
• Demonstrated secretarial skills including word processing, filing, proofreading, document retrieval, creating spreadsheets and screening calls
• Ability to enter documents and data quickly with a high degree of accuracy
• Ability to compose, draft, edit, proof and produce quality professional correspondence
• Strong interpersonal skills, including experience in dealing with members
• Ability to work well with others in a team environment and under pressure
• Proven success in building and maintaining productive, collegial relationships with diverse individuals both internally and externally
• Self-starter; demonstrated initiative regarding assignments and flexibility with changing priorities; must be well-organized, detail-oriented and able to prioritize work
• Pleasant, clear telephone voice with the ability to enunciate and pronounce words clearly to be understood over the phone
• Ability to keep client information confidential
• Ability to confront and resolve conflict constructively
• Ability to relate in a positive, diplomatic and patient manner
• Must support and help advance the WEA mission, goal, core values and priorities

Preferred job requirements:

• Experience with meeting, conference and/or event planning
• Experience with mail merge
• Experience with accessing and use of the Internet and electronic communications
• Experience in public education, unions or related employment

Salary and Benefits:
Annual salary range:

• Level II (B) – $22,175.47 to $32,815.21 (.533 FTE applied)

Benefits:

• Medical, dental, vision and life insurance
• Sick, vacation and personal leaves (PTO)
• Long-term disability
• Defined Benefit Plan
• Defined Contribution Plan (401(k) w/employer contribution
• Position covered by the WEA/WEASO Collective Bargaining Agreement

Application procedure and references: In order to be considered for this position, a completed and signed WEA application form including resume, cover letter and three letters of reference from associates who have professional knowledge of the applicant’s background and work experience must be submitted to WEA Human Resources by midnight February 12, 2018.

Online Application

Important note: When submitting your application materials online, select “Save as Draft” until you have all materials together and ready to be attached and uploaded – i.e., cover letter, resume, application and three professional reference letters. This will ensure your application materials remain together as a single submission.

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