International Association of Sheet Metal, Air, Rail and Transportation Workers

Secretary

Based in Washington, DC

BASIC FUNCTION
Under the direction of the Office Manager and the Assistant Office Manager, the Secretary performs a variety of administrative support, analytical and data entry functions for SMART’s Membership and Organizing Departments and other special projects as assigned. The Secretary provides backup to all other Departments’ secretaries in their absence.

SPECIFIC JOB DESCRIPTION

• Assist Membership Department in processing incoming and completed monthly Financial Secretary-Treasurer report data from Local Unions, including logging and scanning. Coordinate electronic correspondence with local unions.
• Process election report forms and update officer records.
• Maintain Directory of all Local Unions.
• Maintain Organizing/Salt database. Scan, file and link forms, creating files. Coordinate electronic correspondence with local unions and salts. Review for benefit issues and deadlines with affiliated pension fund and prepare forms for Department Director and Assistant Director.

Job Skill Requirements

• Microsoft Office proficiency and practical experience in Excel, Access, Outlook and PowerPoint
• Knowledge of correct English usage, spelling, grammar, punctuation and vocabulary

Ability Requirements

• Good analytical and communication skills
• Knowledge of standard office practices, procedures and equipment
• Recordkeeping techniques
• Communicate professionally with employees, members and local union officers
• Compose correspondence and written materials independently
• Respond courteously and professionally to phone calls and electronic inquiries and assess urgency
• Handle multiple tasks and deadlines effectively
• Work independently and within a team environment
• Well organized and accurate

EDUCATION AND EXPERIENCE

• Work requires a general educational background normally equivalent to a college education.
• Previous experience in a labor union office environment desired.

This is a union represented position. New hires join Local 2 of the Office and Professional Employees International Union after 60 days. Starting hourly rate of $25/hour and excellent benefits.

To apply:
Please email cover letter and résumé to hr@smart-union.org. Use “Secretary” in the subject line.

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