Office Administrator – Advocacy Hub : District of Columbia

AFL-CIO

Office Administrator
Advocacy Hub

Washington, DC [Headquarters]

This position works as part of an administrative team and supports Hub managers and other Hub staff as needed.

Duties and Responsibilities

• Maintain calendar and schedule for managers as assigned;
• Act as an effective liaison with other AFL-CIO departments, affiliated organizations, global labor partners, lobbyists and congressional staffers;
• Coordinate and complete the collection, compilation, and submission of all required reports detailing lobbying activity for the Federation in compliance with the DOL;
• Assist with the coordination of personnel matters including but not limited to job descriptions, postings, technology needs, training, orientation, and file maintenance;
• Assist with administrative work associated with international meetings and coordination of visits from international visitors, including but not limited to travel related work;
• Develop, coordinate and assess departmental systems and operations, including but not limited to, record-keeping, internal and external communications, meetings, travel and expenses and other areas as assigned;
• Review incoming correspondence and materials; independently prepare responses to inquiries and other correspondence; proofreading, reformatting and editing of correspondence and policy statements;
• Coordinate departmental support staff and workflow including resolution of questions and concerns as well as development of ongoing departmental policies and procedures;
• Continuing upkeep, coordination and on-site management when applicable of upcoming international events;
• Coordinate meetings and special events/projects;
• Continuing upkeep of upcoming Capitol Hill-related fundraisers list as this information is received;
• Coordinate leave and attendance records;
• Other duties as assigned.

Qualifications

• Extensive knowledge of the U.S. Senate and the House of Representatives and Leadership offices, or experience working on Capitol Hill;
• Extensive knowledge of the global labor movement;
• Strong knowledge of lobbying process;
• Positive attitude and excellent communication and interpersonal skills;
• Strong ability to work cross-culturally;
• Demonstrated strong writing skills related to correspondence;
• Positive attitude and excellent communication and interpersonal skills;
• Professional, courteous and tactful;
• Excellent proof-reading ability;
• Demonstrated ability to work independently and to make independent decisions;
• Demonstrated ability to create complex spreadsheets and reports;
• Demonstrated ability to exercise good political judgment;
• Demonstrated ability to interpret and apply organizational policies and procedures;
• Ability to manage workflow, to lead staff and to work well within a team;
• Demonstrated ability to work in high-pressure environment and meet unpredictable deadlines;
• Demonstrated ability to prioritize and manage multiple tasks;
• Ability/willingness to work with many people and juggle many projects;
• Excellent problem solving skills;
• Highly motivated and a self-starter;
• Proficient knowledge of Microsoft Word, Excel; PowerPoint, Microsoft Access, Internet applications and Google.
• Ability to work long and extended hours.
• Additional language skills highly valued.

The following testing is required:
Clerical, Typing, Spreadsheet (Excel), Database (Access),
Intermediate Excel (spreadsheet), Proofreading Practice and Judgment

Hours: 9:00 AM to 5:00 PM

Apply here: http://aflcio.hirecentric.com/jobs/

Equal Opportunity Employer