Membership Database Management Specialist – United Educators of San Francisco : California

Membership Database Management Specialist
United Educators of San Francisco

Based in San Francisco, CA

Job Summary

Maintaining UESF Bargaining Unit Records

• Entering data for new bargaining unit members from UESF membership applications (year-round)
• Updating bargaining unit members’ personal information, including addresses, phone numbers, email addresses, etc. (as needed)
• Updating staff lists and returning them to site representatives (mostly August and September)
• Checking all data for data entry errors (monthly)
• Preparing a bargaining unit information summary (monthly)
• Uploading monthly school district data
• Updating school administrators’ information (July/August)
• Sending monthly membership reports to AFT & CTA
• Updating data based on school board agendas (twice a month)

Updating and Correcting School District Payroll Deductions for Bargaining Unit Members

• Sending memos to the school district payroll department for new member dues and voluntary contributions, any unit members’ dues rate changes and reimbursements for overpayments as necessary (monthly)
• Checking monthly certificated and twice-monthly classified dues postings from the school district to ensure that records are correct
• Checking that Charter School members’ data are up to date and correct dues are received
• Reconciling STRS deductions (monthly)
• Updating STRS deductions in database (June/July)

Communication

• Answering phones and assisting with reception (daily as needed)
• Responding to emails (daily as needed)
• Sending dues correspondence for Retiree Division (daily as needed)

Providing Membership Services

• Maintaining Retired Division records as needed
• Preparing a yearly mailing of membership cards (September)
• Maintaining an up-to-date file for each member, including the membership application and other pertinent membership information (as needed)
• Miscellaneous duties as may be assigned to assist with organizational campaigns, such as sign-making, preparation for conferences and social events, and tee-shirt inventory and distribution.
• Support for Election Committee: Preparing election mailers/reports for paper and online voting; reviewing and assembling candidate statements
• Preparing weekly reports for email blasts
• Downloading and printing district vacancy listings for certificated and classified (daily)
• Sending out condolence cards and track scholarship donations for deceased members
• Preparing credentials and reports and assisting in travel preparations for summer conventions
• Assisting with scholarships, Health & Welfare Fund and Scatena Fund selection process (prepare/receive applications, send notifications to winners, etc.)

Support for Staff

• Creating reports as requested for staff (as needed)

Required Skills and Experience

• Computer aptitude and facility with word processing, data bases, and spread sheets
• Ability to use various office machines, including copier, scanner, mailing and postage machines
• Interacting with public, mostly Union members
• Organizational skills and ability to meet deadlines
• Ability to prepare business correspondence
• Ability to multitask, sometimes on short notice

Preferred

• Previous experience working for a union
• Ability to speak Spanish or Cantonese

Salary: $31.20 – $38.90/hour, depending on experience
Generous benefits

The Membership Database Management Specialist position is covered by the collective bargaining agreement between OPEIU and UESF.

How to Apply:
Please submit your cover letter and résumés with references by clicking on the link provided below –
https://organizers.applicantstack.com/x/detail/a2gb5ri0jbdg/aaak

Equal Employment Opportunity and all are encouraged to apply.