Administrative Assistant : District of Columbia

Administrative Assistant
Political Department

Washington, DC

Unit: OPEIU
Supervisor: Director, Political Department
Salary: $55,502.35

Special Note: The purpose of this position is to provide daily administrative support to the political department programs and personnel.

Position Summary: This position assists the department with coordination and administrative responsibilities for election campaigns, Solidarity Fund, Activists for Congressional Education (ACE), State Affiliate Political Organizers (SAPOs).

Position Responsibilities:

• Maintain staff schedules and arrange for staff travel to/from assignments.
• Create and maintain secure, detailed electronic and paper files for release time programs, including preparation of assignment letters and reports for campaign activities.
• Maintain clear and accurate files, records and correspondence related to AFT political accounts and programs, including AFT’s Solidarity Fund. Update Activists for Congressional Education website.
• Attend and arrange logistics for conferences and meetings including internal organizational and external meetings such as the Winter Legislative Meeting.
• Assist in the preparation and ongoing tracking of yearly department and campaign budget.
• Receive and process payment for invoices; track and ensure expenditures are approved.
• Provide support at AFT convention.
• Retrieve, sort and distribute mail and answer telephone.
• Handle travel and hotel arrangement for political campaigns deployments.
• Track and provide support for Solidarity Fund request and quarterly local union mailings.
• Assist in the maintenance and updating of the LAN, the political action database.
• Participate in supportive role assignments under the direction of the director, human resources department.
• Other duties as assigned.

Primary Knowledge, Skills and Abilities:

• Attention to detail is a must.
• Must have reliable attendance record and able to work independently.
• Ability to set priorities given general parameters, and meet deadlines.
• Proven time management skills that demonstrate an ability to organize and manage multiple priorities in rapidly changing circumstances are essential.
• Good interpersonal skills including the ability to maintain a professional manner when dealing with difficult situations.
• Excellent written, proofreading and verbal skills are required.
• Ability to succeed in a dynamic environment with shifting priorities.
• Overtime is occasionally required, especially during political campaign seasons.
• Good computer skills, proficient in Microsoft office and comfortable learning new computer programs and web applications.
• Travel is required.

Secondary Knowledge, Skills and Abilities:

• Experience working with political campaigns and/or handling political expenditures and reporting.
• Prior work experience in a union environment is preferred.
• Familiarity with AFT and/or its affiliates.

Application requirements:
Successful candidates must pass a clerical skills battery test per the OPEIU collective bargaining agreement. Applicants should submit a cover letter and resume to the director of human resources or via email to dkimbrue@aft.org and supportjobs@aft.org. Please reference posting #OPU-62-10-0217-V.

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