Meeting Coordinator : California

Meeting Coordinator

Based in Studio City, CA

The Art Directors Guild, IATSE Local 800 located in Studio City, California is seeking a Meeting Coordinator to work in the Guild’s main office.

Duties and Responsibilities:
The Meeting Coordinator is responsible for providing secretarial and administrative support to the Art Directors Guild Board of Directors, the four Guild Craft Councils, the Treasurers and Trustees meetings, and Committee meetings as needed. The Meeting Coordinator will be responsible for Board, Council and committee agenda preparation, pre-meeting preparation, attend meetings and serve as note taker/meeting minutes, post meeting clean up, compile meeting handout information and work with elected Secretaries to create meeting minutes. May be assigned to other tasks as needed.

Meeting Coordinator performs duties with a considerable degree of independence and flexibility. This is a part time position working mostly late afternoons and evenings, approximately 15 days per month.

Qualifications:

• Previous administrative assistance/minutes taker experience required.
• Proficient at typing: 55 wpm.
• Computer Skills: MS Word, Windows, Outlook and Excel required.
• Knowledge of spelling, grammar, punctuation and English usage.
• Knowledge of minute formats required.
• Must have exceptional grammar skills.
• Must have the ability to communicate effectively and tactfully with persons on all levels, in person, electronically and on the telephone.
• Must have the ability to pay close attention to detail and understand written and oral instructions.
• Must have the ability to organize and schedule work effectively.
• Must work well under time constraints.
• Must be able to handle multiple tasks.
• Must be able to work in a fast paced environment.
• Must be able to handle confidential information.

Hourly wage rate negotiable plus 401(k) and Motion Picture Industry Pension and Health benefits.

Please email resume and cover letter to lydia@artdirectors.org